The Office of Sponsored Programs announces procedures for submitting letters of support for NSF Career Proposals. Currently CAREER proposals do not require cost sharing, but several departments within the University wish to provide institutional support for Career awards. When preparing such letters, please note that the NSF Proposal & Award Policies & Procedures Guide has been revised to implement the National Science Board's recommendations regarding cost sharing. While inclusion of voluntary committed cost sharing is prohibited, voluntary uncommitted cost sharing can be included. Institutional support should therefore not be included in the body of the proposal, but should instead be described in the Facilities, Equipment and Other Resources section of the proposal. The description should be narrative in nature and must not include any quantifiable financial information.
Per policy 3245 all committed (mandatory as well as committed voluntary) cost sharing must be adequately documented in the university.s records and meet allowable cost share requirements including internal VT requirements (i.e., Form A). Office of Management and Budget also state that mandatory and voluntary committed cost sharing must be properly documented for cost accounting purposes. If dollar amounts or percent of effort is listed in the budget justification, technical section or support letters it becomes necessary to track these expenses in our accounting system. Not calling it cost sharing does not alleviate the University.s responsibility for documentation.
Suggested sample paragraphs that may be used in your support letters are available at the following link:
Download sample paragraphs